Lead, Procurement

Responsibilities

Organizational Culture & Compliance:

• Adheres to the division's policies, procedures and standards while ensuring compliance with applicable regulatory bodies.

• Contributes towards an innovative culture of continuous improvement for enhancing operational efficiency and effectiveness.

• Participates in meetings and maintains professionalism and confidentiality as per the organization's standard code of conduct.

• Completes personal performance evaluation cycle in a timely manner.

• Actively identifies and manages risks, seizing potential lost opportunities and contributing to a culture of continuous improvement.

Operations and Performance:

• Plans, directs and coordinates the daily operations to maximize staff effectiveness and efficiency in delivering services.

• Ensures cost reduction and process improvement.

• Coordinates with relevant internal stakeholders to understand their contract/ agreement requirements.

• Procures goods and services for M42 by effectively ensuring that all requisitions are complete and accurate before processing any orders.

• Processes orders accurately and distributes goods and materials in accordance with departmental policies and procedures.

• Maintains accurate records of goods being ordered and received by the assets (through working with procurement analyst to build appropriate reporting mechanism).

• Resolves efficiently any problems caused by orders being filled out inaccurately and not meeting target dates in addition to any problems caused by the delivery of damaged merchandise (along with the local teams at M42’s assets).

• Develops a mechanism to monitors and maintains all purchase orders in the system along with the contract management and business analytics team).

Supplier Management:Reports supplier performance activity within their contract portfolio to the category manager and the contract management team, implementing sustainable solutions for the management to generate cost savings and efficiency improvements.

Co-manages the relationship between the various vendors and information technology systems to ensure the service is flowing smoothly.Cross-Functional Collaboration:

• Builds and maintains effective business relationships with internal and external stakeholders.

• Facilitates ongoing coordination and collaboration between M42’s Procurement and Supply Chain team and the local teams at the assets.

• Leverages and shares information with the direct reports and the wider team including the tactical buyers at the assets.

• Serves as trusted advisor aligning closely with client leadership to understand their business and goals.

• Drives reporting requirements to effectively manage strategic, communicate success stories and lessons learned.

Person Centred Care:

• Embraces organizational and physical structures that promote engagement and break down the barriers between employees, patients, residents and families - where applicable.

• Connects values, strategies, and actions to create cohesion between behaviors and tasks in line with the M42 values.

• Adopts methods, processes and behaviors to guide interactions that cultivate trust, build reciprocal relationships, and improve communication between internal and external stakeholders.

• Delivers personalized services based on individual needs, preferences, and values through caring attitudes and compassionate communication to encourage individual and group engagement and satisfaction.

• Uses evidence to drive improvement and create measurable change.

Communication:

• Communicates effectively with team members and maintains good inter-functional liaison to ensure smooth implementation of operational activities.

• Communicates applicable regulatory requirements in a timely and clear manner within the division.

Behavioral Competencies:

Communicate with Purpose - Convey ideas and information to groups for mutual understanding, commitment and action.

Accountability - Accept responsibility for own actions regardless of outcomes.

Relationships - Create and maintain partnerships based on mutual trust, respect and purpose. Improve - Recommend and Implement changes to better the organization.

Nurture and Develop - Seek and support development opportunities for self and others to fulfil responsibilities more effectively.

Go Beyond Expectations - Leverage employee information, cultural uniqueness, and other opportunities to exceed expectations.Role Interacts Directly with / Operating Network:

• Line Manager and Staff - Regularly - Provide direction, obtain information

• Healthcare Asset Operations – Frequently - Collaboration and support

• External Service Providers - Frequently - Contract negotiations, collaborate, monitor and review performance

• Operations Leadership – Regularly - Planning / Problems solving & Integration activities

• Finance - Regularly Management of vendor-related transactions

Physical Demands and Work Environment:

Typical physical demands may include a high degree of manual dexterity to sufficiently perform computer functions, produce materials on a PC, operate basic office equipment, operate audiovisual equipment, physically move/ lift/ carry relevant equipment/ materials, visit multiple facilities/ assets across the M42 network, and stand/ present in front of a group of people during the employee’s work day.

Qualifications

Education:

Essential:

• Bachelor’s Degree in Business Administration or related fields.

Experience:

Essential:

• 7+ years of purchasing/supplies department