Admin Assistant

Responsibilities:

Organizational Culture & Compliance:

• Adhere to division's policies, procedures, and standards.

• Contribute to a culture of continuous improvement.

• Maintain professionalism and confidentiality.

• Complete personal performance evaluations in a timely manner.

• Identify and manage risks and opportunities.

General:

• Act as an advocate for the vulnerable and challenge poor practices.

• Contribute to organizational development.

• Ensure complaints and concerns are escalated appropriately.

• Report incidents and near misses.

• Comply with occupational safety and health regulations.

Office Administration:

• Coordinate general office tasks.

• Assist in patient appointments and referrals.

• Liaise with nursing and physician teams.

• Manage patient activity calendars.

• Coordinate with external hospitals or clinics.

• Assist in providing technical support.

• Coordinate with suppliers and manage inventory.

• Assist in facility events and celebrations.

• Maintain office calendar and workflow.

• Perform general clerical duties.

• Maintain document confidentiality.

• Provide administrative support.

• Assist in creating and maintaining databases.

• Manage petty cash account and purchase requests.

• Perform research duties as required.

• Assist in ad-hoc tasks as required.

Person Centered Care:

• Promote engagement and cohesion.

• Deliver personalized services based on individual needs.

• Use evidence to drive improvement.

Communication:

• Communicate effectively with team members.

• Communicate regulatory requirements within the division.

Qualifications:

Education:

• Hospitality Management Diploma or equivalent.

Experience:

• 2-3 years of relevant experience in a healthcare facility.

Job Specific Skills & Abilities:

Essential:

• Proficient in preparing and reviewing complex documents and presentations.

• Fluent in written and spoken English.

Preferred:

• Fluent in written and spoken Arabic.

Additional Details:

Physical Demands and Work Environment:

• May involve manual dexterity, computer work, lifting, and standing.

• Will comply with OSHMS policies, standards, and procedures.

Occupational Health and Safety (OHS):

• Will stop any hazardous activity within the workplace.

• Will comply with OSHMS policies and procedures.

Authority:

• Stop hazardous activities.

• Ensure consultation by management.

• Receive information, training, supervision, and instruction from management.

• Participate in OSH matters.

Accountability:

• Report regularly to direct manager.

• Attend all trainings.

• Abide by company and local OSH system frameworks.