Sr. Board specialist

The Senior Board Specialist is responsible for managing board and committee meeting logistics, agenda preparation, and minutes documentation. This role involves supporting, monitoring, and reporting on project delivery, as well as ensuring compliance with governance policies surrounding board meetings.

Key Responsibilities:

1. Prepare meeting logistics, agendas, and minutes for board and committee meetings.

2. Provide regular status updates on project progress and follow up on board resolutions and directions.

3. Document board and committee meetings, including recording decisions and voting results.

4. Present draft minutes to board members for review and signature.

5. Ensure timely distribution of finalized meeting minutes and related information to board members.

6. Monitor and track board actions and communicate them to relevant individuals or departments.

7. Prepare annual calendars for board and committee meetings in accordance with approved charters.

8. Notify board members of meeting dates and issue meeting notices and proxy forms.

9. Assist directors in preparing for Capital Owner questions by creating briefing materials.

Key Accountabilities & Activities:

1. Administrative Responsibilities:

   • Execute activities in accordance with the defined job role and corporate procedures.

   • Implement policies and procedures during day-to-day operations.

   • Contribute to building a productive work environment by collaborating with team members.

2. Functional Responsibilities:

   • Coordinate board meeting logistics, invitations, and agenda preparation.

   • Document meeting minutes, resolutions, and directions accurately.

   • Maintain up-to-date contact lists of board members.

   • Coordinate with board liaison officers for records storage and access.

   • Escalate noncompliance issues with board charter and governance policies.

   • Provide support to board members and facilitate induction training for new members.

Background, Skills & Qualifications:

• Bachelor’s degree in Business Administration, Corporate Law, Finance, or equivalent preferred.

• Minimum of 2-3 years of related experience or entry-level position.

• Proficiency in English and Arabic languages required.

This role offers an opportunity to contribute to the effective functioning of board and committee meetings within a dynamic corporate environment. If you possess the necessary skills and qualifications, we encourage you to apply.