Job Summary: 

• The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient operations.

• The role requires a proactive and detail-oriented professional who can handle a wide range of administrative and executive support tasks.

• The Executive Assistant will act as a liaison between the executives and internal/external stakeholders, manage schedules, coordinate meetings, and handle confidential information with discretion.

Key Responsibilities:

• Administrative Support:

• Manage and maintain executives’ schedules, including appointments, meetings, and demo sessions.

• Prepare and edit correspondence, reports, presentations, and other documents as required.

• Handle incoming and outgoing communications on behalf of the executives.

• Organize and maintain files and records, both electronic and physical.

• Meeting and Demo Sessions Coordination:

• Schedule, coordinate, and prepare for meetings and demo sessions, including agendas, minutes, and follow-ups.

• Assist in the preparation of materials for demo sessions, executive meetings, and other key events.

• Communication and Liaison:

• Act as a point of contact between the executives and internal/external stakeholders and keep update the company CRM system.

• Manage the assigned email inbox and prioritize communications.

• Ensure timely and accurate communication of information to and from the executives.

• Marketing Support:

• Assist with special marketing routines as assigned by the manager.

• Conduct research, compile data, and prepare reports for consideration and presentation.

• Coordinate and manage events, conferences, and other corporate functions.

• Office Management:

• Oversee office supplies and equipment inventory, ensuring availability and functionality.

• Assist with onboarding of new employees and coordinate office events.

• Provide general support to visitors and ensure a welcoming environment.

Skills

• Proven experience as an executive assistant or other relevant administrative support experience.

• Streamlining in-house processes by defining daily tasks with utmost clarity and precision.

• Must be well versed with Microsoft Office tools.

• Adroit communicator willing to share insights with the admin department and deduce logical outcomes.

• Showing utmost diligence towards routine tasks with accurate presentation of information.

• Adept in using security measures to safeguard company data from outside intruders.

Job Details

Posted Date: 2024-07-18

Job Location: United Arab Emirates - Dubai

Job Role: Administration

Company Industry: Medical & Healthcare Equipment

Monthly Salary: US $1,500