HOSPITAL ASSISTANT I

Provides comprehensive support to a designated supervisor, managing office operations and ensuring smooth workflow.

Responsibilities:

• Schedule Management & Communication:

  • Controls supervisor's schedule.

  • Serves as primary contact for appointments and inquiries.

  • Screens and distributes incoming mail and communication.

• Correspondence & Documentation:

  • Drafts correspondence for supervisor's review and signature.

  • Maintains confidentiality of information and documents.

  • Takes and transcribes dictation, prepares reports.

  • Manages filing systems for efficient operations.

• Information Management & Support:

  • Provides routine information to other hospital units.

  • Handles minor administrative tasks independently.

  • Maintains records of current hospital policies and procedures.

  • Utilizes computer software for various tasks.

• Additional Duties:

  • Prepares reports and timesheets.

  • Participates in quality improvement initiatives.

  • Continuously develops professional skills.

  • Performs other assigned duties.

Qualifications:

• Bachelor's or Associate's degree in Business Administration, English Language, Secretarial Science, or a related field (required).

• Two years of secretarial experience with a Bachelor's degree or four years with a diploma (required).

• Proficient in Microsoft Word, Excel, and Access (required).

• Typing speed as specified (details in job description).

• Saudi National (preferred).