DOCUMENTATION OFFICER

1. Receives Hospital incoming official correspondence and ensures that all belong to Hospital, puts the date and incoming serial number. Obtains copies of all correspondence being sent to the concerned department after the Department Head’s review and initial.

2. Receives confidential official correspondence including urgent, confidential and financial documents. Reviews and verifies complete documents with necessary enclosure and signature, puts the date and outgoing serial number. Obtains copies for sender Department & Documents Centre including attachments of all mail begin dispatched to the Organization/Government Agencies and places correspond in Hospital envelope.

3. Fills official outgoing correspondence delivery form. Distributes according to the area by mail or hand-carry correspondence through Hospital Liaison according to established schedule area, expedite inquires for the official correspondence previously delivered and maintains proper records of their daily activities.

4. Handles all urgent official outgoing express mail received from different Hospital departments along with the Official Correspondence Mailing Request Form and makes sure letters are signed appropriately with complete addresses and telephone numbers in order to be sent thru Worldwide Express Courier Company.

5. Logs all Hospital Official incoming and outgoing correspondence in the External Enterprise Correspondence System in the Office Services Department on a daily basis.

6. Handles all incoming official correspondence received through daily mail regarding patient treatment in the Hospital instructions and directions issued by Royal Orders or the Ministry of Health Committee. Logging in the External Enterprise Correspondence System before being sent to the concerned departments by hand thru Mail Distributors on the same day.

7. Assists in Answerig all inquiries about the official incoming or outgoing correspondence after checking the External Enterprise Correspondence System and the necessary records.

8. Receives and distributes all incoming fax messages to the concerned Hospital departments & employees, and Royal Orders and patient-related medical records report to Medical Eligibility Department. Transmits international outgoing fax messages received from various Hospital departments.
Detailed Description
Bachelor’s or Associate Degree/Diploma in Business Administration, Hospital Administration, or other related discipline is required.
Job Requirements

One (1) year of related experience with Bachelor’s, or three (3) years with Associate Degree/Diploma is required.