Executive Assistant (Communication /Marketing Department)

​Responsibilities will include:

• Prepare reports on defined executive operational metrics

• • Develop documents and communication for various requests, reports, and letters

• • Manage all the personal and business day-to-day activities and issues of the manager

• • Collaborate with other team members in the planning and development of internal and external projects

• • Prepare correspondence and other material requiring considerable judgment and knowledge of operations; Screen, trace, file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork directly related to the overall management of the organization

• • Hold all work-related information in the strictest confidence. This includes, but is not limited to; communications, either direct or indirect; strategic information and employee specific personnel action and information.

• • Represent team in liaising with other department teams to coordinate some projects

• • Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrate respect for others

• • Ensures alignment with organization policy and defined regulations through the effective management in scheduling offsite travel (hotel, flight, rental car, meeting agenda, presentation location needs) for designated executive personnel

• • Manage a variety of important functions requiring independent judgment and using tact and diplomacy in dealing with officials and the public

• • Participate in Team meetings through the preparation of agendas, packets, documents and general record keeping

• • Manage and maintain the schedule of the team, obtaining and providing needed information for scheduled appointments

• • Demonstrate efficiency in scheduling, creating complex documents and exercising discretion and independent judgment in matters of importance and ensures the general operations of the department are functioning to maximum capacity

• • Provide support and a wide range of complex, confidential, and administrative duties to the manager

• • Provide supervision and general project management for special requests by the team and ensure appropriate follow through actions

• • Perform personnel oriented tasks, including participating in the hiring process, supervising the training of new employees, ongoing training of other employees, resolving employee problems and following defined policy/procedure around general supervision (if applicable)

• • Supervise designated office administrative staff by developing operating procedures and systems to ensure effective and efficient department office operations (if applicable)

• • Responsible for conducting the meetings, bi-weekly Business and operational meetings and financial and budgeting reviews (if applicable)

• • Organize and maintains contracts, records, and other essential documents; archive out of date information according to records management compliance and best practices

• • Manage and supervise designated personnel, the planning, coordinating, and directing of activities associated with the overall operation of the department in general.

• • Develop presentations, to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and presentations.

Requirements

To qualify for this position, candidates should:

• Hold a Bachelor's degree

• Possess proficient skills in Microsoft applications

• Have a total of 10 years of support experience (as an EA/PA/Office coordinator/administrative assistant)

• Have at least 5 years of Executive Assistant/Personal Assistant experience in a professional business setting (preferably in financial services, professional services, legal, or banking industries)

• Exhibit exceptional written and verbal communication abilities

• Be capable of multitasking with a high level of accuracy

• Demonstrate professionalism and maintain confidentiality

• Possess excellent phone etiquette and interpersonal communication skills

• Be willing to learn and adhere to standard operating procedures and compliance regulations

• Display proactive and organized behavior.

• Currently in UAE

• Willing to relocate to Abu Dhabi