Project Administrator

Main Accountabilities and Responsibilities:

• Assist the project team with document preparation and formatting using company templates, including reports,

presentations and correspondence

• Prepare minutes of meetings for Project Managers and Functional Leads

• Assist the Project Secretary in the coordination of project events, including large project functions

• Facilitate project and building inductions and project induction booklet

• Prepare package stationery for new project team members

• Liaison with ICT to facilitate timely response to project-related IT issues

• Assist other team members of the project services

• Provide administrative support to the Project Secretary and project personnel

• Responsible for incoming and outgoing mail

• Assist in setting up meeting room bookings, catering orders and special project requirements

• Ensure office consumables are made available to Project personnel and coordinate regular stationery orders

• Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date

• Provide the team with project-related information and carry out research when required

• Carry out general adhoc administration duties, as required

Qualifications :

• Excellent written and verbal communication skills

• Experience in Microsoft Office suite of products

• Intermediate / Advanced word and excel skills

• Able to operate in a team environment with proven ability

• Able to undertake tasks with minimum supervision

• Able to coordinate activities to meet deadlines in a timely fashion

• Previous experience with Engineering background advantageous