Advisory Coordinator

Do you thrive in a fast-paced environment supporting a senior leader? Are you detail-oriented with excellent communication and organizational skills? If so, we are looking for a highly motivated and confidential Executive Assistant to join our team!

Responsibilities:

• Provide Comprehensive Support to the Head of Advisory:

  • Proofread documents to ensure consistency and clear communication.

  • Coordinate all aspects of meetings, including scheduling, agenda development, note-taking, and follow-up.

  • Draft and edit correspondence, reports, and other documents adhering to style guides.

  • Manage the Head of Advisory's calendar and screen/route phone calls.

  • Follow established policies and procedures to ensure efficient and professional work.

  • Handle sensitive and confidential information with discretion.

• Project Management & Analysis:

  • Collect, manage, and analyze data to track departmental performance.

  • Monitor improvement initiatives and ensure they achieve desired outcomes.

  • Coordinate cross-functional teams for project completion on time and within budget.

  • Schedule and manage client meetings, overseeing necessary preparations.

• Additional Responsibilities:

  • Perform other duties as assigned by the Head of Advisory.

Skills & Values:

• Essential Skills:

  • Document Management

  • Stakeholder Management

  • Customer Service

  • Monitoring and Controlling

  • Excellent written and verbal communication skills

  • Strong organizational and time management skills

  • Ability to prioritize and manage multiple tasks simultaneously

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

  • Discreet and professional demeanor

• Desired Skills:

  • Experience with data analysis tools (e.g., Excel, Power BI)

  • Project management experience

Qualifications:

• Bachelor's degree in Business Administration, Communication, Management, or a related field (preferred).

• Minimum 3-5 years of experience in a confidential and high-profile administrative support role.

• Strong analytical skills with the ability to interpret data and generate insights.