Job Purpose:

The office manager is responsible for overseeing general office operations and ensure the smooth running of the office on a day-to-day basis. 

Key Responsibilities include but are not limited to:

• Responsible for managing the activities of the CEO’s Office and overseeing the provision of administrative support to include handling information of a highly important and confidential nature.

• Oversee and coordinate specific projects or initiatives assigned, ensuring they are executed successfully.

• Act as Communication Liaison between the CEO and all Company branch offices, ensuring clear and effective communication.

• Contribute to the development and implementation of regional strategies in alignment with the CEO's vision and organizational goals.

• Attend meetings with CEO, events, or interactions, Prepare and manage the issuance of various documents (letters, memos, correspondences, agendas, notes, and minutes of meetings).

• Address issues and challenges and collaborate with the CEO in finding effective solutions.

• Oversee office interactions, responding to requests and questions.

• Create presentations and other management-level reports.

• Proactively manage appointment scheduling, coordinate meetings and manage calendars and schedules, including Board of Directors meetings, record and distribute minutes of meetings.

• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and other administrative office duties.

• Provide direct administrative support, including scheduling appointments, arranging meetings, and events, booking travel, mailing, and shipping packages.

• Arrange programs, events, or conferences by booking facilities, issuing information or invitations, coordinating speakers, and controlling event budget.

• Manage the maintenance and creation of an effective filing system.

• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.

• Assemble and analyze information, prepare reports, and agendas.

• Implement established policies and procedures, develop administrative procedures and offer suggestions for process improvements.

• Exhibit behavior consistent with company code of conduct.

• Ensure implementation of office policies and procedures and adhere to relevant regulations and QHSE Management System in line with ISO standards.

• Perform other duties related to the job as assigned by the Direct Management.

• Germany language is Must.

Skills

Knowledge, Skills and Qualifications

• Bachelor’s degree in business administration or any other equivalent.

• 8–10 years of proven experience in the office management field.

• High level of communication and organizational skills.

• Previous experience of having managed a range of support functions & demonstrating leadership skills with the ability to improve organizational effectiveness.

• Must exhibit strong time management and organizational skills and possess the ability to multi-task.

• Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.

• A high level of accuracy, attention to details and Ability to handle confidential information.

• Must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.

• Proficiency in English and German languages verbal and written communication skills.

• Advanced computer skills and experience with online platforms

• Proficiency Microsoft Office (Word, PowerPoint, Excel), with aptitude to learn new software and systems.

• Germany is a Must .

• Desired start date: As soon as possible

Job Details

Posted Date: 2024-06-13

Job Location: Kuwait - Al Kuwait

Job Role: Administration

Company Industry: Accounting