Roles & Responsibilities

• Maintains agenda and assist in planning appointments, board meetings, conferences etc.
• Organizing and scheduling appointments and meetings for executives.
• Handling incoming calls and correspondence, and redirecting them when appropriate.
• Maintaining office supplies and equipment, and coordinating repairs and maintenance.
• Managing and updating filing systems, both physical and digital.
• Preparing reports, presentations, and other documents as requested.
• Assisting with travel arrangements and expense reports.
• Managing calendars and coordinating schedules for executives.
• Taking minutes during meetings and distributing them to attendees.
• Screening and prioritizing incoming emails, mail, and other communications.
• Providing administrative support to ensure efficient operation of the office.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Desired Candidate Profile

• Bachelor Degree in related field with work experience.
• Bachelor's degree in business administration or a related field.
• Previous experience as a secretary or administrative assistant.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software.
• Attention to detail and problem-solving abilities.
• Ability to prioritize tasks and work under pressure.
• Professional and friendly demeanor.
• Discretion and confidentiality.
• Ability to work independently and as part of a team.
• Should have minimum 2 years of experience in same field
• Proven experience working as a Secretary required
• Proficient in computer technology especially Microsoft Office applications
• Excellent verbal and written communication skills
• Strong customer service and social skills
• Exceptional organizational and time-management skills
• Follows instructions clearly and accurately within a timely fashion
• Proactive and enthusiastic about delivering positive results

Employment Type

• Full Time