Purpose of the role

GLM Madrasah are looking for a Junior Office Administrator with some previous knowledge of HR to carry out daily office operations. We are seeking a passionate, hardworking professional who is able to think clearly and work to tight deadlines. They must be flexible, diligent, calm under pressure and able to work well with others.

Job description

• Answer phone calls and transfers them as necessary
• Carry out admin duties for the Online and/or Onsite Madrasah, as required
• Manage correspondence by answering emails
• Liaise with Admin manager and madrasah staff to carry out requests
• Assist in planning and arranging madrasah events
• Arrange meetings by scheduling appropriate meeting times and booking rooms
• Draft, format, and print relevant documents
• Assist in purchase orders and invoicing
• Maintain accurate records
• Photocopy and file appropriate documents as needed
• Attend workshops and conferences when requested
• Carry out any additional duties relevant to the role, as and when required

As a member of the team you will:

• Assist in the preparation and set up of GLM Madrasah events.
• Contribute towards evaluation and other reports for external and internal audiences.
• In order to work effectively as part of a small team, other tasks may be requested.

Personal specification

Essential Experience:

• Prior Office Administration Experience
• Excellent Time Management Skills
• Exceptional Communication and Customer Service Skills
• Strong Prioritisation and Organisation Skills
• Ability to Handle Confidential Information
• Strong Record Keeping Skills
• Ability to Multitask
• Excellent communication skills
• Very good writing skills
• IT literate and competent in using MS Office packages (Word, Excel, PowerPoint, Outlook, Internet and data entry)

Essential: Attributes:

• Able to manage a demanding workload and work within tight deadlines
• Strong attention to detail
• Ability to work without supervision
• Able to work flexibly and collaboratively within a small team
• Excellent communication skills
• Commitment to the aims and objectives of GLMCC
• To promote and safeguard the welfare of children and young people within the madrasah

Qualifications

• Ideally a graduate or holding Administration qualifications relevant to the role
• Minimum of 5 GCSE’s Grade A-C (Including English Language)

Desirable

• Experience of working in teams
• Experience of working in an educational setting

Benefits, Salary and Package

• Salary range: £14,000 to £17,000 including substantial training depending on experience and qualifications
• The salary reflects the nature of the role in the charity sector.
• You will be working in an Islamic environment where you will be able to consistently pray in the mosque and will be surrounded by people with a like-minded attitude to help others.

If you would like to apply for this role, please email a covering letter along with your CV to onsitemadrasah@greenlanemasjid.or