Sales Administrator

ROLE PURPOSE:

• To provide administrative support to the Bahrain Sales team with preparation of letters, proposals and presentations and assist the commercial group with the weekly & monthly report consolidation.

• The job holder is also responsible to maintain the Intranet based standard RFQ response kit which enables sales personnel to provide swift and professional response to customer requests.

YOUR TASKS:

• Prepare timely and accurate proposals/letters and presentations as required by the Sales Commercial team in good time for functional and external meetings, for timely communication to internal and external customer.

• Ensure that sales staff records, holiday rosta, Motiv8 forms, flex sheets are maintained and archived systematically so that they be retrieved as and when required.

• Ensure timely submission of all commission sheets for the sales team to the Sales Manager for sign off, by 15th of each month, so that payments can be made on time.

• Co-ordinate meetings and ensure minutes of meetings are always logged and on file, assist in setting out of meeting schedules and locations whether on or off site.

• Organize and manage key events such as the commercial kick off and other events as and when they are planned and ensure success of the event through proper co-ordination and organization.

• Assist and support the commercial team in administration tasks as and when required that will maintain maximum sales coverage in the field.

• Create and maintain the intranet-based proposal kit appropriate to each of the three sales channels to enables sales personnel to provide swift and professional response to customer requests.

• Ensure co-ordination and timely submission of all weekly and monthly reports.

• Cover the Data Administrator role for holiday cover and ensure all tasks and reports are promptly actioned.

• Ensure timely action and co –ordination on COMET administration to maintain healthy KPI’s by weekly and monthly reports.

YOUR PROFILE:

• PC literate, prime on MS Office 365 programmes (Word / Excel / PowerPoint) and be able to utilize these applications to a high standard.

• Secretarial skills are an advantage.

• Good telephone skills.

• Minimum 2 years administration experience

• Must be able to meet deadlines

• Drive to seek out and assemble relevant information

• Team player

• Attention to detail

• Is able to maintain stable performance under pressure

• Self motivated with a “can do attitude”

• Organised with excellent ability to prioritise.

• Ability to professionally communicate in written form to customers.

• Ability to complete tasks in full with all objectives delivered

• Able to deliver assertiveness, if required

OUR OFFER:

• Strong career support in an international environment.

• Great culture and colleagues.

• Multifarious benefit programm.