Assistant Activities Coordinator | Student Engagement and Leadership Department (SELD)

The Assistant Activities Coordinator will be responsible in providing assistance, coordinating and supporting all the requirements of activities, events and programs of the Student Engagement and Leadership Department (SELD). In addition, the Assistant Activities Coordinator will supervise the Student Center and attend to the front desk to provide customer service.

Job Responsibilities

• Assist, support, coordinate and provide all logistical requirements of activities, events and programs of SELD.

• Identify, sort and organize requirements of events and send the corresponding work orders to the AUS call center no later than 24 hours before the event commences.

• Assist in the transportation of event materials around campus, including manual loading and unloading of materials.

• Follow up with electrical, carpentry, audio/video, cleaning and shifting work orders to ensure that services are delivered on time for the event.

• Actively assist in the organization, implementation and supervision of on and off campus events and activities.

• Supervise and attend events to make sure that students conduct themselves in accordance to the AUS student code of conduct and the rules, norms and culture of Sharjah and the UAE.

• Provide logistical support to all student club events and to all other events hosted in the Student Center.

• Ensure event venues are organized and all equipment and event materials are secured after the event.

• Attend to the front desk and monitor all areas of the Student Center.

• Proactively implement the rules governing the use of the Student Center.

• Perform various front desk tasks and administer the lost and found section.

• Conduct daily inspection of all Student Center facilities, equipment and furniture and request for maintenance if required.

• Maintain the department’s bulletin boards.

• Attend to the storage rooms and keep track of stored items by maintaining up-to-date inventories.

• Receive, document and verify items purchased by student clubs and the department.

• Support student clubs and organizations with the check-in and check-out process of club event materials and keep proper documentation.

• Provide safekeeping of the department’s club cars and ensure that they are in good working condition at all times. Make sure to abide by the university’s policy on the use of club cars.

• Check the shared events calendar on a daily basis to know scheduled events, operational requirements and to provide logistical support.

• Lead, supervise and work with a team of student employees.

• Assign working schedules and duties to student employees in a manner that maximizes their productivity and promotes their learning experiences.

• Identify areas of improvement in the Student Center to enhance services and facilities.

• To work on shifts and perform other duties as maybe assigned by the Director of SELD from time to time.

Qualifications, Skills and Experience Required

• Bachelor’s Degree with two years of relevant experience, preferably in a higher education setting

• Excellent verbal and written English communication skills.

• Highly proactive and energetic.

• Computer literate with high aptitude for technology.

• Ability to manage student events, seeing projects from start to end.

• Flexibility in working hours to attend to student events and activities beyond the regular working hours.

• UAE national preferred