Administration Assistant

Roles

We are seeking an Administrative Assistant to provide comprehensive support to the Administrative Manager in ensuring the smooth operation of our business. The ideal candidate will possess a strong understanding of administrative tasks, particularly in the context of maintenance concerns, trade licensing, and regulatory compliance. You will play a crucial role in overseeing the maintenance activities across multiple stores, managing documentation, and facilitating communication within the organization.

Responsibilities:

Maintenance Oversight:

· Coordinate with the maintenance team to address any concerns or issues at our shops.

· Regularly inspect shops to identify maintenance needs and ensure timely resolution.

· Raise concerns regarding maintenance issues and follow up on their resolution.

Regulatory Compliance:

· Monitor and track trade license expiry dates for all shops.

· Assist in renewing trade licenses and maintaining documentation related to licensing.

· Ensure compliance with fire safety regulations by regularly checking the expiry dates of fire equipment and first aid kits.

Administrative Support:

· Prepare and distribute inter-office memos as needed to communicate important information.

· Maintain accurate records and documentation related to shop renewals, licenses, and maintenance activities.

· Assist in preparing support documentation for various administrative tasks.

Desired Candidate Profile

· Proven experience in administrative support roles, preferably in a retail or similar environment.

· Strong organizational skills with meticulous attention to detail.

· Excellent communication skills, both verbal and written.

· Ability to multitask and prioritize tasks effectively in a fast-paced environment.

· Proficiency in MS Office suite and other relevant software applications.

· Knowledge of regulatory requirements related to trade licensing and maintenance is a plus.