Hospital Assistant I

We are seeking a highly organized and motivated Executive Assistant to provide comprehensive support to a supervisor within our organization. You will play a vital role in ensuring the smooth operation of the assigned office by handling administrative tasks, managing communication, and maintaining accurate records.

Responsibilities:

• Manage the supervisor's schedule and act as a point of contact for appointments and inquiries.

• Screen incoming mail and route it appropriately.

• Compose and proofread correspondence for the supervisor's signature.

• Maintain confidentiality of sensitive information and communication.

• Take and transcribe dictation, prepare reports, and handle routine queries.

• Take minutes of meetings as instructed.

• Utilize computer software for various tasks, including document creation and record keeping.

• Provide routine information from records to other hospital departments.

• Handle minor administrative tasks, applying knowledge of hospital regulations and policies.

• Maintain and update records of current hospital policies and procedures.

• Establish and manage filing systems to ensure efficient document organization.

• Prepare monthly payroll time sheets, submit supply requisitions through the hospital system (Oracle), and consolidate departmental reports.

• Participate in departmental and hospital-wide quality improvement initiatives.

• Continuously develop skills through self-directed learning and training opportunities.

• Adhere to all hospital policies and procedures.

• Perform other duties as assigned.

Qualifications:

• Bachelor's degree or Associate's degree/diploma in Business Administration, English Language, Secretarial field, or a related discipline.

• Two (2) years of secretarial experience with a Bachelor's degree or four (4) years of experience with a diploma.

Additional Requirements:

• Proficiency in MS Word, MS Excel, and MS Access.

• Bilingual typing skills:

  • Arabic typing: 30 WPM

  • English typing: 40 WPM (or 45 WPM for non-bilingual candidates)

• Saudi National (preferred).