Hello there!👋 If you're an Operations Admin with retail experience, based in Dubai & have lived in the UAE for 5+ years this might just be the perfect role for you.

Roles & responsibilities:

• Manage the clerical and administrative functions of an office. Ensure peak organizational operations and provide preventative measures by identifying bottlenecks.

• Assisting with and following all the established policies and procedures. Ultimately improving operational efficiency where identified.

• Managing & arranging inventory.

• Overseeing fulfilment of all orders for the customers via our online store and offline purchases, as well as third-party bulk orders, such as distributors & Stuckists.

• Maintaining general office files including job files, vendor files, and other files related to the company's operations as necessary.

• Overseeing the maintenance of office facilities, and equipment.

• Dealing with customer correspondence and supporting the customer service team where necessary.

• Providing direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, and maintaining the filing system.

• Mailing and shipping packages & orders, updating the customer database and employee list.

• Performing bookkeeping tasks such as invoices, monitoring accounts & Product Registration Certificates (PRCs), other related paperwork, and their expiry dates.

• Support and oversee the accounting function, prepare monthly payables, and save into related folders for the accounting department.

• Sourcing manufacturers and new suppliers when required and managing the existing relationships.

• Assisting with booking consultations & managing the schedule for in-house health coaches.

• Webinar & event coordination and support when necessary.

• Establishing good professional relationships with all our stockists & distributors.

Skills

Skills & characteristics:

• The ability to be patient, friendly & supportive.

• Very organized & able to maintain all folders in an organized & neat manner.

• Detail-oriented, high attention to detail.

• Ability to multitask & manage various responsibilities at once.

• Ability to troubleshoot to resolve issues as necessary.

• Excellent communication skills, both written and verbal.

Education, experience & licensing requirements:

• 3+ years of experience as an Operations Admin.

• University degree in business administration, facility management, or a related field preferred.

• Strong organizational and administrative skills.

• Experience working for an e-commerce brand/organization.

• Proficiency in Microsoft Office, and data management.

Job Details

Posted Date: 2024-05-15

Job Location: United Arab Emirates - Dubai

Job Role: Management

Company Industry: Accounting; Administration Support Services; Distribution, Supply Chain & Logistics

Monthly Salary: US $7,000