Senior Document Controller

Key roles and responsibilities

• Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.

• Through a process of training and self learning, become familiar with GHDs document and job management systems.

• Provide a full document control support role including daily tasks such as:

• Expedite the review and approval of documentation including engineering documents and

• drawings and vendor data, and procedures.

• Plan, supervise and record document flow to and from all necessary parties including

• engineering and construction contractors, sub-contractors and the project office.

• Maintain up to date deliverables register

• Maintain up to date Drawing register

• Write standard letters.

• Update quality records.

• Record and issue all incoming and outgoing project correspondence and contractual

• notices. On certain projects, this may include e-mails.

• Issues transmittals and receipts concerning the documents in circulation.

• Complete all necessary typing and filing as required. Develop familiarity with iConnect and understanding of required formatting and presentation of documents.

• Assist with job management using PM tools (MS Access) for issues management and risk management.

• Provide on-boarding induction to new team members.

• Actively involved in auditing and improving DC processes for pre-contract and post-contract projects

• Provide support and mentoring to other DC's

• Any other ad-hoc administrative duties as required.

Skills and experience required

• A diploma (or equivalent) and typically 8+ years of relevant document control work experience.

• Your digital literacy should include Microsoft Office (Word, Excel, PowerPoint and Access) and online document management systems.

• Knowledge in ISO and audit certifications.

• Excellent Aconex experience.

Personal competencies required

• Pro-active in resolving issues.

• Efficient and enjoy working in a team environment

• Excellent communications skills in English - written and oral is crucial, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

• You are highly motivated and eager to learn new systems in a fast-paced environment, improving document control procedures and processes through the adoption of digital tools such as ProCore, Aconex, Synchro, BIM360 etc.

• Organised and resourceful, with the ability to manage the control of documentation across several projects, at a time.