Job Details
Type: Full Time
Post Date: 30+ days ago
Industry: Administration
Job Description
DPA Lighting Consultants is a leading firm dedicated to crafting innovative and sustainable lighting designs. We specialize in beautiful, energy-efficient lighting that enhances any space. As we grow, we're seeking a Document Controller/Administrator to join our dynamic team!
The Opportunity:
As a Document Controller/Administrator, you'll be the backbone of our project documentation system. You'll ensure everything is organized, accessible, and up-to-date, empowering our team to deliver high-quality lighting solutions.
Key Responsibilities:
Document Control Master:
Establish and maintain a user-friendly document filing system.
Receive, log, and distribute project documents (drawings, specifications, contracts, etc.).
Ensure documents are properly labeled, versioned, and filed according to company standards.
Track document revisions and changes to maintain accuracy and completeness.
Collaborate with project teams to manage document review and approval processes.
Administrative All-Star:
Assist in scheduling meetings, appointments, and project milestones.
Prepare and distribute project status reports for internal and client audiences.
Support procurement by tracking orders and managing supplier documentation.
Handle general administrative tasks (data entry, correspondence, phone/email communication).
Communication Champion:
Act as a liaison between project teams, clients, and external partners.
Maintain clear communication regarding document status and project progress.
Respond promptly to document-related inquiries and requests.
You'll Be a Perfect Fit If You Have:
Strong organizational skills and a keen eye for detail.
Experience with document management systems and filing procedures.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
The ability to prioritize tasks, manage deadlines, and work independently.
A collaborative and team-oriented approach.
dpa lighting consultants greatly values its history but concentrates on the present and future. The Practice was established in 1958 by Architect Derek Phillips, who qualified at Liverpool University and then went on to complete a master’s course in Architecture at Massachusetts Institute of Technology. Derek met and worked with many important Architects who greatly influenced his pioneering activities as an independent Lighting Consultant. His meetings with Frank Lloyd Wright and Le Corbusier were particularly inspirational. The Practice now has offices in Japan, the U.A.E and the UK and a substantial team who focus their thoughts on all aspects of lighting, both natural and artificial. The scale of our Practice and close working relationship between our studios means we have been able to recruit from a wide variety of backgrounds. This broad skill base that now focus solely on architectural lighting design provides dpa with an unparalleled human resource and knowledge to deal with the varying challenges each project demands. dpa has always been at the forefront of education about all aspects of the lit environment and this continues today. Our desire and appetite to continually learn and share information has always been important, but perhaps with the current changes in light source technology and environmental legislation is more important than ever. We have different teams constantly monitoring and discussing all aspects of the built environment and lighting technology, be it LED light sources or digital controls and sharing this information with everyone in the Practice. Our history and completed projects, which number over 7,500 in 85 different countries, provide us with an incredible wealth of experience, whilst our appetite for the present and future ensures that dpa are at the leading edge of lighting design, pushing creative and technical boundaries whilst always protecting our Clients interest.
View All JobsJoin Our MuslimJobs Community
Join our community of professionals looking to grow in our careers and in our deen