Job Details
Type: Full Time
Post Date: 30+ days ago
Industry: Administration
Job Description
Position Overview:
As a Document Controller / Administrator at dpa, you will play a crucial role in ensuring the efficient management and organization of project documentation, enabling our team to deliver high-quality lighting solutions. You will be responsible for maintaining accurate records, coordinating document workflows, and supporting administrative tasks to keep projects on track and within budget.
Key Responsibilities:
Document Control:
Establish and maintain an organized and accessible document filing system.
Receive, log, and distribute incoming project documents, including drawings, specifications, contracts, and correspondence.
Ensure documents are accurately labeled, versioned, and filed according to company standards.
Monitor document change requests and track revisions to ensure accuracy and completeness.
Collaborate with project teams to manage document review and approval processes.
Administrative Support:
Assist in scheduling and coordinating meetings, appointments, and project milestones.
Prepare and distribute project status reports and updates to team members and clients.
Support procurement activities by tracking orders and maintaining supplier documentation.
Handle general administrative tasks such as data entry, correspondence, and phone/email communications.
Communication:
Act as a liaison between project teams, clients, and external partners, facilitating the exchange of project-related information.
Maintain clear and open lines of communication regarding document status and project progress.
Respond promptly to document-related queries and requests.
Skills
Organizational Skills
Attention to Detail
Communication Skills
Technology Proficiency: Proficiency in document management software and the Microsoft Office Suite
Adaptability
Time Management
Problem-Solving
Teamwork
Confidentiality
Knowledge of Industry Standards
Quality Assurance
Job Details
Posted Date: 2024-06-12
Job Location: United Arab Emirates - Dubai
Job Role: Administration
Company Industry: Construction & Building; Architecture; Interior design
dpa lighting consultants greatly values its history but concentrates on the present and future. The Practice was established in 1958 by Architect Derek Phillips, who qualified at Liverpool University and then went on to complete a master’s course in Architecture at Massachusetts Institute of Technology. Derek met and worked with many important Architects who greatly influenced his pioneering activities as an independent Lighting Consultant. His meetings with Frank Lloyd Wright and Le Corbusier were particularly inspirational. The Practice now has offices in Japan, the U.A.E and the UK and a substantial team who focus their thoughts on all aspects of lighting, both natural and artificial. The scale of our Practice and close working relationship between our studios means we have been able to recruit from a wide variety of backgrounds. This broad skill base that now focus solely on architectural lighting design provides dpa with an unparalleled human resource and knowledge to deal with the varying challenges each project demands. dpa has always been at the forefront of education about all aspects of the lit environment and this continues today. Our desire and appetite to continually learn and share information has always been important, but perhaps with the current changes in light source technology and environmental legislation is more important than ever. We have different teams constantly monitoring and discussing all aspects of the built environment and lighting technology, be it LED light sources or digital controls and sharing this information with everyone in the Practice. Our history and completed projects, which number over 7,500 in 85 different countries, provide us with an incredible wealth of experience, whilst our appetite for the present and future ensures that dpa are at the leading edge of lighting design, pushing creative and technical boundaries whilst always protecting our Clients interest.
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