Executive Secretary

Key responsibilities:

• Monitor and prioritize incoming communication, including emails and phone calls, redirecting them appropriately to contribute to the streamlined functioning of the executive office.

• Act as a gatekeeper, ensuring that executives are informed of essential matters in a timely manner.

• Collaborate effectively with internal and external stakeholders to coordinate events and functions.

• Maintain the professional standards of the organization by crafting, reviewing, and refining documents.

• Serve as a gatekeeper by managing incoming communications, prioritizing messages, and redirecting them as appropriate.

• Craft and refine documents with meticulous attention to detail, upholding the organization's communication standards.

• Contribute to a functional work atmosphere by supervising office management tasks, from supplies to technical support.

Skills:

• Tech-savviness: Proficient in using a variety of office software and collaboration tools, facilitating efficient communication and data management, while adapting to new technologies and tools as needed.

• Seamless collaboration: Collaborates seamlessly with colleagues across departments, fostering positive relationships and contributing to a harmonious work environment through a proactive and supportive approach.

• Calendar management: Skilled at organizing complex calendars, coordinating meetings, and efficiently handling multiple responsibilities to maintain a seamless executive workflow.

• Problem-solving: Proficient in solving challenges creatively, employing analytical expertise and meticulous attention to detail to identify issues and implement effective solutions.

Job Requirements:

• Proficiency in using Excel and PowerPoint.

This role involves coordinating communication, events, and functions for the executive office, maintaining document standards, and supervising office management tasks. The ideal candidate should possess excellent communication and organizational skills, along with proficiency in office software.