Officer, Technical (OMS)

Render technical administrative support to the assigned department in various matters related to documentation, contracts administration, data gathering, periodic reporting and internal & external coordination with concerned parties

Key Accountabilities

• Creates, updates and maintains an electronic Document Management Structure in a systematic manner for Test Results, Studies, Reports, Logs, Core photos & Descriptions. Co-ordinate with Information Technology Division for further enhancement.

• Assists Team Leader/Engineers in the preparation of tender documents for various call-out basis and permanent contracts, also Follows up with the Job Officers to ensure the timely issue of Contract Requisition/ Service Orders and Purchase Requests

• Carries out the typing of all reports and correspondence of the Department and ensures their accuracy.

• Controls the Department’s central filing system which includes strictly confidential matters such as department

• Coordinates with Human Resources/Training Coordinator on all issues related to the department employees leave duty/resumption, attendance/rest and training program and maintain the up to date records.

• Compiles & edits Departments periodical management reports, which includes Departmental Objectives, Business Plan, Quality Progress, and Integrity Assessment Reports.

• Archives project records in accordance with Document Retention Procedures.

Minimum Qualification

Higher diploma in engineering or technical discipline or Technical Diploma.

Minimum Experience, Knowledge & Skills

• Around 2 years total work experience on board ships as engineer or on similar shore discipline

• Understanding of aspects of the maintenance and repair of Shipping

• MS Office computer programs and ERP

• Presentation and reporting skills added value.

Revenues/ Budget:

As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports:

As per organization chart Professional Certifications BSC or ND Certificate.