Senior Specialist, LC Operation II

1. JOB DETAILS:
Position Title & Grade: Local Content Operations
Reports to: Manager Local Content
Department & Function: Local Content Department
Job Code: TBD
Date Prepared/Revised: 16 February 20232. OVERALL JOB PURPOSE:

Local Content Operations is responsible for the effective deployment of Local Content policy and procedures in all of Ma'aden's procurement activity. Local Content has become a top priority for both the Kingdom of Saudi Arabia and for Ma'aden as one of the leading companies in the Kingdom, and the champion for the national mining industry.

New government direction driven by the Council of Ministers resolution 658, and the directive issued by the PIF on Local Content policy for all portfolio companies, mean that Local Content is now a mandatory imperative for Ma'aden.

This role is fundamental in addressing that imperative by ensuring that Ma'aden are fully compliant with the government directives and guidelines and also that these are effectively implemented for Ma'aden's business. Procurement represents the single largest opportunity for Local Content improvement at Ma'aden and therefore this role is fundamental to improving Local Content performance in Ma'aden and meeting the targets of the organisation and the Kingdom in improving Local Content.

In this role they will be responsible for ensuring that Local Content is effectively embedded across Ma'aden's annual spend on goods and services of 19bn SAR, and by including Local Content in procurement activities Ma'aden can drive improvement in the 2022 Local Content contribution of 6.7bn SAR.

Local Content operations will be responsible for the development, maintenance and improvement of Ma'aden's Local Content policy and procedures relating to Local Content in procurement.

They will be responsible for developing, maintaining and improving the documentation that is used to embed Local Content in the procurement process - for example the documents that are included in tender packages to assess Local Content performance of bidders, and the contract documents that capture the Local Content terms, conditions and commitments that suppliers must adhere to in the execution of contracts.

They will also be responsible for ensuring that these documents meet national laws, standards and guidelines.

They will be responsible for working with the BU and central procurement teams throughout the procurement process to ensure that Local Content is embedded in the process in line with the defined policy and procedures. They will ensure that the right Local Content documentation is included in tender packages.

They will be responsible for advising the procurement team on setting targets for Local Content in tenders.

They will be responsible for briefing bidders on Local Content requirements and they will be responsible for responding to any Local Content queries throughout the tendering process.Local Content operations will be responsible for evaluating the Local Content elements of tender responses and advising procurement how these evaluations should be included in technical and commercial evaluations. They will be responsible for setting and developing the rules for how these evaluations are completed.

They will work with procurement to monitor the performance of all contracts that include Local Content commitments. They will collect and analyze the Local Content performance of each supplier under the terms of their contracts.

They will be responsible for reporting on this performance and identifying areas of concern and areas of opportunity. They will be responsible for conducting regular performance reviews with suppliers to analyze performance, and they will work with under-performing suppliers to develop and deliver improvement plans.

They will be responsible for the long term development of the tools and systems to support the embedding of Local Content in procurement processes.

Their responsibility is to improve compliance, efficiency, and the availability of data to manage performance through the development of automated tools

3. JOB DIMENSIONS:

Key Dimensions:

Direct/TotalTBDBudget:TBD4. KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

Description

Performance Indicators

• As defined in the Individual Performance Plan

Core Leadership & Management Responsibilities and Accountabilities:

• Lead the development, maintenance and improvement of Ma'aden's Local Content procurement policy and procedures and ensure alignment with national laws, standards, guidelines

• Work with procurement to ensure the effective embedding of Local Content in procurement processes

• Lead the support provided to procurement in conducting tendering including providing documentation, targets, answering tender queries and the evaluation of tender responses

• Monitor and report supplier performance against contractual Local Content commitments

• Identify areas of Local Content under performance and opportunity in the execution of contracts

• Conduct regular performance reviews of contract performance with key suppliers and develop action plans to address areas of under performance and/or opportunities for Local Content performance improvement

• Support the VP Local Content in the preparation of reports for senior leadership and external stakeholders

Operational responsibilities:

• Maintain Ma'aden's Local Content procurement policy and procedures and the documents required to support procurement in embedding Local Content in procurement

• Work with procurement to understand upcoming tendering activity and determine the support required from Local Content

• Support procurement in the preparation of tender packages by providing the latest versions of the relevant Local Content documents and the targets specific to individual tenders

• Provide bidder briefings on Local Content requirements, as required

• Respond to Local Content clarifications received during the tender process

• Receive Local Content tender responses, complete evaluation, and provide procurement with the relevant advice to include the evaluation in technical and commercial evaluation

• Liaise with procurement to provide Local Content input to negotiations and develop award recommendations where Local Content is a relevant factor

• Working with procurement collect contract Local Content performance data

• Monitor and report on Local Content performance to senior leadership and contract holders

• Identify opportunity areas based on contract Local Content performance and work with the budget holder and procurement to address opportunities

• Schedule, prepare and conduct regular contract performance reviews with priority suppliers and where contract Local Content performance is an area of concern or opportunity

• Monitor and direct action plans identified during supplier Local Content performance reviews

Self-Management Responsibilities and Accountabilities

• Define performance goals at the start of the year in discussion with the VP Local Content

• Support the VP Local Content in the monitoring of work quality, escalating any operational issues in a timely manner

• Keep abreast with professional developments, new techniques and current issues through continued education and professional growth

• Individual Performance Plan and Individual Development Plan are developed as per the defined company timelines

5. COMMUNICATIONS & WORKING RELATIONSHIPS: Internal:

• Report to the VP Local Content

• Work closely with the procurement teams in the BU and centrally to develop strong understanding of the policy and procedures to embed Local Content in procurement activity, to plan Local Content in procurement activity, and to ensure that Local Content policy and procedures are complied with in the execution of all procurement activities

• Lead proper and periodical communication, in order to maintain healthy working environment with the BU, supply chain, Affiliate and senior leadership teams across the organization

• Support the VP Local Content and coordinate / collaborate with other resources in the Local Content Department to resolve escalated operational issues and deliver efficient services

• Co-ordinate internal relationships regarding operational issues

External:

• Lead meetings and other interactions with external stakeholders to ensure understanding of national laws, policies, requirements and guidelines, and their implications for Ma'aden

• Provide Local Content information and reports in response to requests from external stakeholders (examples may include LCGPA, SIDF, PIF etc.)

• Work with suppliers to monitor and manage Local Content performance and commitments in the execution of contracts

6. Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY):

• Local Content operations will support the VP Local Content to:

• Set the framework and requirement for embedding Local Content in procurement processes and for the management of contract performance under the agreed Local Content terms

• Ensure that procurement activity at Ma'aden is fully compliant with internal policy and procedure as well as compliant with national laws, policy, guidelines and requirements as they apply to Maa'aden

• Establish the structure and teams of specialist skills from across the business that will be required to support the management of Local Content contract performance

• Participates in required training as assigned by the VP Local Content

7. QUALIFICATIONS, EXPERIENCE & SKILLS:

Qualifications:

• Bachelor degree in Business Administration, Supply Chain, or Engineering or equivalent level of education with at least 16 years experience

• Relevant functional professional qualification or membership such as CIPS

• Relevant project management qualification such as Prince2 or PMP

Skills:

• Local Content

• Procurement and contracting

• Contract management

• Data management and performance reporting

• Program and project management

• Contractor / service provider management

• Data management and performance reporting

• Basic knowledge of the Mining & Metals industry operations, materials and services

• Personal computer and business solutions software skills (e.g. MS Office, MS Excel, MS Word)

• Interpersonal skills for interacting with internal and external stakeholders, with supply chain teams and with Ma'aden employees and upper management

• Strong analytical and problem-solving skills

• Good planning and organizational skills to balance and prioritize own work and to deliver timely outcomes

• Good writing skills when dealing with colleagues within the Local Content Department, Ma'aden Employees, suppliers and other external stakeholders

8. High performance behaviors: Ma'aden Local Content technical competencies required:

• Procurement and contracting

• Contract management

• Contract/service provider management

• HR and workforce development

• Systema and tools development

General Ma'aden behavioral competencies required:

• Teamwork

• Integrity

• Care

• Ownership

• Accountability

• Communication

• Time Management and Organization

Ma'aden ICT technical competencies required:

• Governance and Advisory Framework

• IT Planning

• Diagnostics and Problem Solving

• Emerging IT Technology

• Business Capability Building

General Ma'aden behavioural competencies required:

• Teamwork

• Integrity

• Care

• Ownership

• Accountability

• Communication

• Time Management and Organization