Executive Secretary

Job Summary

This critical role will be responsible for providing high-level administrative support to the Executive – Design Division through performing clerical functions such as diary management, preparing correspondence, receiving visitors, arranging conference calls and schedule meetings while ensuring high levels of diplomacy, confidentiality and projecting a professional image.

Responsibilities
Paramount to success within this varied role will include:

• Prepare letters, reports, memos, minutes of meetings, invoices, financial/variation statements or other documents using word processing, spreadsheet database or presentation software.

• Conduct research, compile data and prepare papers for consideration and presentation by executives, committees and directors.

• Read and analyze incoming memos, letters, submissions and reports to determine their significance and plan their distribution.

• Answer phone calls and direct calls to appropriate parties or take messages.

• Perform general office duties, such as monitoring office supplies, maintaining records, management of database systems, and monitoring timely submission of reports.

• File and retrieve corporate documents, records and reports.

• Receive, sort and distribute incoming correspondence, including faxes and email.

• Make travel arrangement for the executives and manage executive diaries.

Qualifications

• Partnered with a Bachelor Degree or Diploma in Administration or equivalent, the successful candidate will be comfortable working in a fast paced executive setting and possess excellent communication skills.

• To be successful in this role we envision that you will bring a minimum of 5 years' career experience coupled with advanced proficiency in MS applications.

• Experience working within the Gulf Region is essential whilst a background in the engineering, architectural or construction industry would be viewed favourably.

• KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contributionto client success wherever we work.

• Our generous remuneration packages are bespoke and provide a wide range of additional benefits to support both national and expatriate employees and their families. We take pride in offering long term and dynamic career opportunities and invest in our people through our global learning, development and leadership programs.

• We are excited to hear how you can partner with our award winning team and treat all expressions of interest confidentially.