مراقب مستندات / Document Controller

Establishing a uniform document/drawing numbering system while adhering to company norms and requirements.

• In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.

• Liaising with and distributing project-related information with the project team and potentially external parties.

• Assist the Project Manager during the audit and as needed.

• Process and control all project document types on a day-to-day basis in an accurate and timely manner.

• Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.

• File documents in physical and digital records and ensure appropriate storage.

• Adhere to the company’s document lifecycle procedures, processes and as required by the Project Manager.

• Communicates changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager.

• Print and distribute documents as needed.

• Collect and register all technical documents such as drawings and blueprints in the company’s system.

• Keep other personnel updated on new document versions and how to obtain access.

• Handle records across various departments

• Create templates for use by other personnel.

• Establish and maintain record retention timelines.

• Check for accuracy and edit files, like contracts.

• Review and update technical documents (e.g., manuals and workflows)

• Distribute project-related copies to internal teams.

• Manage the flow of documentation within the organization.

• Maintain confidentiality around sensitive information and terms of agreement.

• Prepare ad-hoc reports on projects as needed.