Executive Secretary

Requirements:

• 5+ years of secretarial experience with a professional services company (preferably Legal Services).

• Familiarity with legal documents and terminologies.

• Excellent knowledge of MS Office (Word, PowerPoint, Excel, and Outlook) and accurate typing skills.

• Competent in using systems (document management systems (DMS), client relationship management tools (CRM), billing system) as well as good knowledge to read reports from power bi tools.

• Superior written and oral communication skills in English and Arabic.

• Provide legal support including prepare, proofread, edit and correspondence legal documents.

• Ensure timely saving of legal documents in designated filling systems and compile relevant case information.

• Outstanding time-management skills and capability to effectively meet and manage the deadlines.

• Possess excellent communication, interpersonal and organizational skills.

• Good problem-solving and decision-making skills.

• Discreet and maintain confidentiality of all legal and client information.

• Demonstrate strong work ethic to navigate and fit in fast paced and demanding legal environment.

Duties & Responsibilities:

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.

• Assist associates with processing, amending, proofreading legal documents and in some cases, courtroom procedures.

• Participate in the billing process by preparing and sending invoices, reimbursable expenses and tracking client payments and billing queries with finance.

• Liaise with clients and internal departments on collection on regular basis.

• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and liaise with travel desk team on travel arrangements.

• File, organize, scan, copy and fax legal documents promptly.

• Screen, direct, and prioritize incoming calls and emails to lawyers.

• Adhere to the Firm's policies and procedures.

Relationships:

• Lawyers

• Team Leader

• Business Support Teams

• Secretaries

Diversity, Equity & Inclusion:Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.