HR Assistant / Executive

Roles & Responsibilities

• Maintains confidentiality of the Human Resources database

• Ensure the correctness of all the encoded employee information in the HRMS System.

• Scanning of all documents of Faculty & staff needed to upload in the HRMS systems.

• Uploading (Doccept) of all the documents of Faculty and Staff members, HRMS Data, and DMS Audit

• Preparation of Contracts & payments (Full-time Faculty and Staff, Part-Time Faculty and Staff, Additional Credit Contracts, CCL Contracts, Student Trainee Contracts etc.).

• Sourcing suitable profiles through job portals, screening, assist and Coordinate Faculty and staff interviews.

• Assisting Head-HR in training and development programs like FDP & SDP

• Supporting in the preparation & execution of Employee Engagement activities Birthdays, Happy Fridays, Semester parties,

• Preparation of Leave Planning of employees as per guidelines of the University

• Daily checking and follow-up of leaves of employees (applied / not applied) in the portal and updating leave plan

• To assist in the processing of internal contracts

• To monitor and update Faculty, Staff, and Student Trainee details in file and HRMS.

• Execute employee requests on a daily basis for letters

• Daily Leaving and Joining mail

• Monitoring of Birthday greetings/ Cakes/Wishes on birthdays

• Notice board updates

• Assisting Head-HR in JD preparation, signature and approvals

• HR documentation

• Monitoring, Requisition and preparation and updates of HR Reports:

• CV Statistic Report

• Birthday/Anniversary Report

• Assist in Monthly and fortnightly audit preparation

• SUC ID Cards Report

• Polo Shirt Audit Report

• Business Card Audit Report

• Attendance monitoring and support in preparing monthly attendance for a smooth payroll process.

• Leave Audit Report

• Parking and Car Sticker Report

• Leave Planning of employees

• Room Allocation Report

• Perks & Payments – Air Tickets, Accommodation, Furniture

• Preparation of attendance & payroll for PT payments

• Assist and coordinate recruitment & selection of Academics & Academic Support Services

• Coordinate and assist the PRO the processing/cancellation of staff and students/staff and student visas and associated activities.

Desired Candidate Profile

• Analytical thinking and policy conceptualization skills

• Computer Literacy (Proficiency in MS Office etc.)

• Communication & Interpersonal Skills

• Time management

• Self-Organized

Qualification:

• A Bachelor’s or Master Degree in Human Resource Management / Psychology is required.

• Certification as a Professional Human Resources is preferred but not required.

Experience:

3 to 5 of HR Generalist experience in reputed University or College preferred.

Selected candidates should join on an immediate basis.