Senior Manager, Administration Services Coordination

Key Responsibilities:

• Supervise and liaise with the Human Resources department when a new expatriate employee is hired to start the process of applying for new Work Visas / Residency or transferring existing residency.

• Supervise the Executive, Passports and Immigration with the completed forms and paperwork needed for obtaining approvals from the various Ministries.

• Following up and assist in receiving service requests from staff on all type of services provided by Administration.

• Dealing with all departments and provide them with the required administrative assistance.

• Arrange and keep up with changes in governmental law articles & regulations that would go in favor or disfavor of the company.

• Supervise with concern to contact employees whose residency permits are expiring and collect necessary information to process renewal

• Inform the Administration Manager of any delay or difficult circumstances in residency/visa processing who will then take necessary action.

• Supervise the forward Visitor Visas to the department who has requested it in advance to the visitor arriving.

• Arranging and keeping up with changes in regulations for expatriate employees via information from the Messenger, as reported in the press, or via Ministry websites and keep all concerned individuals informed.

• Ensure to collect data and prepare forms for social security to confirm the number of Kuwaiti staff registered with the company, under direction of HR for the purpose of obtaining clearance certificate for submission to the Ministry of Labor

• Supervise the issuance of Ooredoo ID cards for employees as needed.

• Produce general correspondence for the Administration Manager as required.

• Supervise and handling the entire messengers and supervising them on a daily basis.

• Supervise and handling the entire Security and cleaners Staff and supervising them on a daily basis and solve all problems related to it.

• Perform routine clerical duties including but not limited to, word processing, data entry, filing, faxing and copying.

• Keeping and following all Admin files updated to avoid any mistake or delay.

• Supervise review courier invoices and prepare a list of couriers for department secretaries who will classify them as either business or personal use and then arrange to collect outstanding monies for personal use couriers to then forward to Finance.

• Supervise the process after receiving authorization to issue business card to the staff and coordinating with the printing Co.

• Supervise and make sure that all employees are insured under Ooredoo Kuwait group life insurance and group medical insurance according to their respective grades.

• Make sure that all Ex-employees are deleted from respective insurance policies.

• Make sure the renewals are executed on time and the premium payments are made according to the policy terms and conditions.

• Proactively take responsibility for self-improvement by staying well-informed of developments, knowledge and innovations in relevant to field of expertise.

• Other duties as directed by supervisor or other superiors.

• Knowledge and innovation in relevant field of expertise.

• Handling all Ooredoo HO contracts and licenses

• Handling petty cash for urgent Admin work.

  Qualifications:

• Bachelor's of Business Administration.

  Job specific technical Skills:

• 7-8 required years of experience based on progression ladder in administration or secretarial work.

• Good working knowledge of Microsoft Office including ACCESS

• Fluency in written and verbal English and Arabic

• Typing skills in English and Arabic MS Office