Operations & Admin Support (Order processing/JAFZA experience): Dubai

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary.

The Operations & Admin support will be assisting in handling work related to the operations. Additionally, he or she is required to handle the visas, tickets, hotel accommodations for all travel in the region.

RESPONSIBILITIES:

Admin

• Ticketing, Visa & hotel booking for all engineers traveling in MEA & Caspian Region

• Ticketing, Visa & hotel booking for all managers & visitors falling under MEA & Caspian Region

• Complete ticketing, visa & hotel bookings for managers traveling from Dubai

• Hotel bookings & travel arrangements for all new staffs joining NOV Dubai

• Arranging JAFZA Gate Passes for all visitors

• Maintaining leaves records for all Brandt staff in Kronos (HR System)

• Updating Kronos (HR System) for bonus & overtime payment for workshop and warehouse employees

• Creating POs to hotels for all guests visiting UAE

Operations

• Maintaining complete record of screens for customers (India, Pakistan, Qatar, KSA, Egypt, Bahrain & Oman).

• Order processing (SN or SO or SI orders along with requesting COC) and creating PO's

• Order processing & follow up with customers

• Follow up with customers to pick up orders

• Receiving in JDE

• Invoicing for countries

• Raising SN orders for Engineering Team

• Preparing Excel CIPL for all customer orders

BEHAVIORAL SKILLS/COMPETENCIES:

• Reporting Skills

• Administrative Writing Skills

• Microsoft Office Skills

• Managing Processes

• Organization

• Analyzing Information

• Professionalism

• Problem-Solving

• Verbal Communication

• Ability to work as a positive and engaged team member.

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

• Candidate has experience in Operations of order booking

• Graduate with minimum 2-3 years experience

• JAFZA experience highly preferred

• Experience in Ticket booking, Visas, Hotel booking

• Good knowledge and understanding in travel.

• Good proficiency in English writing and speaking,

• Proficient in MS Office