Procurement Specialist - Misk City

Job Purpose: The Procurement Specialist plays a crucial role in the procurement process by sourcing, evaluating, and acquiring goods and services efficiently. Their primary goal is to ensure cost-effective and timely procurement while upholding quality standards and compliance.

What is Delivered:

• Efficiently source and buy goods/services.

• Evaluate, negotiate, and manage suppliers and contracts.

• Ensure compliance with procurement rules.

• Save costs and streamline processes.

• Maintain vendor listings and qualifications, ensuring timely and cost-effective deliveries.

• Handle prequalification documents for potential bidders and compile NDAs.

• Assist in compiling Initial Tender List, Final Tender List, Expressions of Interest.

• Help maintain the project tender database.

• Manage tender processes, including responses, interviews, and openings.

To Whom it is Delivered: Internal stakeholders across various departments and project teams, as well as external suppliers and vendors .Impact of Delivery: The Procurement Specialist's work directly influences the organization's operational efficiency, financial stability, and ability to meet project deadlines. By ensuring cost-effective procurement and compliance, they contribute to the organization's overall financial health and smooth operations.

Contribution to the Organization's Mission/Objective: The role of Procurement Specialist contributes to the organization's mission by facilitating cost-effective procurement practices, enabling efficient resource allocation, and supporting the delivery of high-quality products and services.

Responsibilities:

KEY ACCOUNTABILITIES:

• Develop and implement sourcing strategies to maximize value creation for Mask City, resulting in cost savings and improved supplier relationships.

• Ensure the delivery of all services and products meets accepted quality and delivery standards, enhancing operational efficiency and reliability.

• Maintain efficient and uninterrupted procurement processes for Mask City, optimizing resource utilization and project timelines.

• Enforce compliance with established Procurement policies, standards, and procedures, mitigating risks and ensuring transparency.

• Consistently deploy best practices in procurement, fostering a culture of continuous improvement.

• Facilitate accurate and timely procurement activity by issuing Purchase Orders

• Fulfil additional tasks and duties as required by management.

Leadership:

• Attention to Detail

• Collaboration, communication, adaptability, and Problem Solving

• Focus on key tasks and responsibilities.

• Working effectively in a team environment

• Ensure good relations with all City Personnel & Vendors/Suppliers

• Willing to develop and commit to continued development.

• Dive for Results

• Planning and Organizing

• Personal Leadership

Qualifications::

• Bachelor's degree: supply chain, finance, business administration, or related fields of Engineering or Operations Management.

• Chartered Institute of Procurement & Supply is preferred

Experience:

• Minimum 3 years' experience in Procurement.

• Real estate background would be added benefit.

Job Specific Skills:

• Knowledge of sourcing and purchasing activities for large projects.

• Strong communication skills.

• Strong customer relations skills.

• Strong people management and interpersonal skills.

• Knowledgeable with policies, procedures, systems, and best practices in the areas of Supply Management and supplier qualifications.

• Cultural awareness

Generic Skills:

• Excellent negotiator

• Process driven.

• Proactive