Office Assistant

About us

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

Job Description

About us:

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE that optimizes the country’s strategic location and world-class infrastructure. IFZA differentiates itself through its multi-national approach, providing personalized business establishment solutions through its network of Professional Partners and Government Authorities.

Job overview:

The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.

Main responsibilities:

• Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices
  

• Ensuring completion of office opening and closing checklists on daily basis
  

• Organizing and maintaining office common areas
  

• Preparing conference rooms for clients and staff meetings
  

• Assisting reception and providing support to the front desk operations
  

• Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner
  

• Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials
  

• Ensuring that the workplace is neat and presentable for visitors and clients
  

• Maintaining and protecting office cleaning equipment to make sure there are no inadequacies
  

• Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner
  

• Adhering to strict health and safety standards
  

• Performing other job-related duties as assigned by Management
  

Requirements

• Good English communication skills
  

• Additional foreign languages are an advantage
  

• Knowledge of chemical handling procedures, and familiarity with cleaning equipment
  

• Strong attention to detail and efficiency without compromising quality of work
  

• Good time management, communication, and interpersonal skills
  

• Customer focus and adaptability to different personality types
  

• Ability to prioritize and work efficiently under pressure
  

• Should be punctual, reliable, honest, respectful, and trustworthy
  

Benefits

• International team (over 50 nationalities)
  

• 24 annual leave days
  

• Annual flight home
  

• Life insurance plan
  

• Medical insurance plan (with the option to upgrade at your own cost)
  

• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
  

• Invitations to participate in various company functions, staff events, and department team building events
  

• Opportunities to learn, develop and grow with the organization
  

• Being part of a motivated team and Moving-Forward-Company-Culture