Senior Administration Officer

Job Purpose:

To perform advanced administration and general work support requiring detailed departmental knowledge to ensure efficient planning and implementation of tasks within their area.

Job Specific Accountabilities:

• Coordinates activities within a specific area of the department administration unit to ensure that they are carried out in an efficient manner.

• Participates in handling routine activities and conducting additional research where necessary to support ongoing business activities.

• Receives completed work orders to enter completion into appropriate system and close work orders.

• Coordinates activities with suppliers and service providers to improve department experience,

• Implements contingency plans to ensure rapid response and deployment of resources in case of emergencies.

• Establishes and maintains records and filing systems, replenishes stationery and arranges for the efficient operation of office equipment to ensure the department can function effectively and efficiently.

• Generates monthly list of work orders past their due dates to distribute to the appropriate supervisor.

• Enters received documents into the appropriate system in order to ensure easy access and system reliability for all departmental documents

• Communicates regularly with the applicable Manager or Team Leader to review business results, share observations and provide feedback

• Analyses results into actionable behaviors and goals in order to improve departmental functions

Minimum Qualifications:

 Associate degree or bachelor’s degree is preferred.

Minimum Experience:

 3-6 years of administrative experience is preferred.