Receptionist

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems.  Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

We are looking to hire an experienced Receptionist for our growing Dubai office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.

What You Will Do

• Manning a busy reception desk, ensuring that the office is presented in a professional and welcoming manner to all visitors.

• Answering incoming calls, both external and internal, and directing client, consultant and colleague queries.

• Distributing post, sample deliveries and all general correspondence to the relevant parties.

• Coordinating facilities management along with the rest of the regional team, including keeping areas tidy and clean at all times, liaising with suppliers and building maintenance.

• Manage bookings for various conference rooms within the office.

• Prepare conference rooms for visitors, including any AV requirements and any refreshments.

• Monitor and order catering supplies.

• Monitor and order stationary supplies.

• Arrange any courier requirements, as well as taking receipt of any incoming courier packages.

• Assisting with binding, photocopying, packaging of proposals and presentations.

• Coordinating with the building management with regard to the health and safety maintenance of the office.

• Preparing any letters or other documents, as required by the management of the office.

• Provide any further required administrative support to all other areas of the business.

• Organize internal/external meetings, Lunch and Learn & set up conference calls

• Manage the overall organization, general maintenance and updating of the materials library.

Your Qualifications

Essential

• Excellent communication skills in English and, preferably Arabic as well

• Personable and presentable

• Ability to prioritise effectively and multitask

• Excellent time management skills

• Capable of working in a fast paced environment

• Ability to work as part of a team

Desirable

• Experience of working within the architecture sector, or a similar professional services firm.

Candidates who do not meet the criteria will not be considered.

Please ensure that your salary expectations are clearly stated within your application.

Life at Gensler

Gensler Asia-Pacific and Middle East is committed to Diversity, Equity and Inclusion through our Five Strategies. In partnership with our clients, we strive to create a just and equitable future for our communities and our colleagues. We celebrate our diversity and are focused on creating an inclusive workplace environment for all.

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.