Technical Assistant - TCW Project

PRIMARY purpose:

Responsible for providing technical and administrative support to the concerned line manager and providing general administrative and office management support to the assigned division covering activities such as document preparation, issuing, distribution and filing and division report preparation etc.

RESPONSIBILITIES:

• Process all incoming and outgoing correspondence, communication, documentations and reports as per specific instruction and company procedures and ensure that correspondences are dealt with in a timely, accurate and professional manner.

• Provide assistance, prepares and issues documentation in connection with operations/ projects/ initiatives managed by the division, including helping in coordinating interfaces with others and assisting in planning and organization of meetings and workshops. Assist the Divisional team in compiling technical report, procedures etc. as required

• Maintain up-to-date, effective and comprehensive technical documentation and filing system for all correspondence, documentation and reports

• Ensure that the documentation flow through the Division is produced to standard/ agreed formats and are correctly numbered/ registered/ stored on manual/ electronic formats, as applicable. Support the Division's documentation related activities for both technical and non-technical records

• Coordinate and organize internal/ external meetings, distribute agendas, prepare and distribute minutes of meeting and make catering arrangements, as required

• Liaises with various vendors/ contractors on technical issues relating to operations/ maintenance requirements, as required.

• Prepare, issue and file various documentation relating to the Division strategy plan development, the division's monthly reports, etc. Collate, generate information (including tracking and trends) and prepare statistics for the dashboard on Division's Key Performance Indicators and ensure effective and timely distribution of information and reports.

• Retrieve information and documentation from the Division database/ filing for management reporting and Division personnel as requested.

Minimum Educational Requirements / Qualifications

Technical Diploma or a combination of relevant training and experience; Degree holder is preferred

Minimum Experience:

• 5 years' relevant experience in providing technical/ administrative support in major projects /engineering & technical environment in a large organization in O&G