Structured Job Description: Project Planner

Job Title: Project Planner

Department: Project Management

Summary:

We are seeking a highly organized and detail-oriented Project Planner to play a key role in developing and managing project schedules, resource allocation, and budgets. You will work closely with the Planning Manager and project teams to ensure projects are completed on time, within budget, and to the required quality standards.

Responsibilities:

• Project Scheduling & Planning:

  • Collaborate with the Planning Manager to define the optimal sequence of operations for each project.

  • Develop and maintain project schedules in Primavera, including resource loading, manpower calculations, and equipment needs.

  • Prepare short-term detailed schedules based on the baseline plan.

  • Interface with project site management and clients regarding scheduling tasks.

  • Support the change control process for project schedules.

• Resource Management:

  • Anticipate project demands in terms of labor, materials, equipment, and technical expertise.

  • Lead the planning team in developing resource allocation plans for projects.

  • Work with the team to create detailed manpower utilization schedules.

  • Determine the most efficient methods for moving resources between locations.

• Budgeting & Cost Control:

  • Prepare project budgets and calculate detailed man-hours, machine hours, and other cost factors.

  • Monitor and control project costs against the established budget.

  • Continuously identify opportunities to reduce project costs without compromising quality or safety.

  • Utilize Primavera for systematic cost monitoring and control.

• Progress Monitoring & Reporting:

  • Oversee actual project progress compared to planned milestones.

  • Monitor, analyze, and report on current and forecast progress, manpower histograms, and potential risks.

  • Regularly evaluate project performance and identify areas for improvement.

• Project Management Expertise:

  • Ensure project execution adheres to established project management practices and contractual requirements.

  • Coordinate with legal and commercial departments regarding potential project claims.

  • Prepare work breakdown structures (WBS) to facilitate resource and cost budgeting.

  • Interact with other planning staff to maintain project schedule coherence and develop recovery plans as needed.

• Additional Responsibilities:

  • Proactively advise on the feasibility of project plans and the impact of potential changes.

  • Recommend mitigating actions for identified project risks.

  • Contribute to a positive and collaborative work environment.

  • Maintain high standards of quality in your work and for the department as a whole.

Qualifications:

• Bachelor's degree in Project Management, Engineering, Construction, or a related field (preferred).

• Minimum 3+ years of experience in project planning and scheduling.

• Proven experience using project management software like Primavera.

• Strong analytical and problem-solving skills.

• Excellent communication, coordination, and interpersonal skills.

• Ability to work independently and as part of a team.

• Highly organized and detail-oriented with a strong work ethic.