We are looking for an experienced and efficient Secretary to join our team in Doha, Qatar. As a Secretary, you will be responsible for providing administrative support to ensure efficient operation of the office. You will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Responsibilities:

• Manage the daily operations of the office, including scheduling appointments, organizing meetings, and maintaining office supplies.

• Answer and direct phone calls and emails, take messages, and respond to inquiries in a professional and timely manner.

• Schedule and coordinate appointments, meetings, provides administrative support to the General Manager.

• Coordinate and maintain records, files, and databases, both electronic and hard copy, including confidential information.

• Make travel arrangements, including booking flights, hotels, and transportation, and prepare itineraries.

• Coordinate and provide assistance in data entry as required by the dept. heads.

• Handle and prioritize incoming and outgoing mail and ensure that all mail is distributed to the appropriate departments or individuals.

• Manage and maintain the office filing system, ensuring all documents are properly labeled, stored, and easily accessible.

• Support senior executives and managers with administrative tasks, such as scheduling meetings, preparing reports, and conducting research.

• Perform other duties as assigned by the GM and Department Heads to ensure the smooth running of the office.

Skills

The ideal candidate should be well-organized, detail-oriented, and possess excellent communication skills.

Preferred Candidate:

• Minimum of 2 years of experience as a Secretary or in a similar role.

• Bachelor's degree in Business Administration or a related field.

• Excellent written and verbal communication skills in English.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Ability to work independently and proactively, with minimal supervision.

• Attention to detail and accuracy in all work tasks.

• Strong interpersonal skills and the ability to work well with individuals at all levels.

• Discretion and confidentiality when handling sensitive information.

• Ability to multitask and work under pressure in a fast-paced environment.

• Time management

• Attention to detail

• Strong organizational skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite

Job Details

Posted Date: 2024-04-03

Job Location: Qatar - Doha

Job Role: Secretarial

Company Industry: Manufacturing