Administrative coordinator -Temporary

ESSENTIAL DUTIES & RESPONSIBILITIES:

Partnerships

• To edit and draft international agreements in collaboration with the legal office and other offices.

• To support the Director of the OIAA in all dimensions of partnership activity, undertaking specific projects and pieces of work as delegated.

• To develop and maintain a network of contacts in partner universities worldwide and identify any opportunities and risks for the University in terms of international partnerships.

• To liaise with partner organizations in different countries and to identify and build opportunities for partnership activity.

• To organize high-profile incoming and outgoing visits linked to the development and maintenance of international partnerships.

• To monitor and review the performance and value of international partnerships.

• Benchmarking of potential international partners to produce and coordinate briefings for University senior management.

International Programs and Study Abroad activities

• Support in establishing and activating joint/dual program agreements.

• Coordinate international programs: faculty exchange programs, short-term faculty mobility programs and other international academic programs.

• Provide excellent customer service to all internal and external constituents.

• Support student mobility programs as needed: short-term programs, student exchange programs and other student programs. This might include:

• Handle inquiries and applications from students, visitors, faculty and parents from outside the UAE and abroad including visa procedures.

• Deal with inquiries from university staff regarding international students.

• Facilitate the arrival of international students and faculty, and provide support during their stay.

• Prepare presentations and brochures for activities and announcements.

• Assist in preparing documents, keeping financial records, logging Minutes of Meetings (MoMs), recording and archiving agreements, and making progress reports of all activities.

• Log Follow-up with different offices on requests like purchase, media, etc.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in any related field.

• With a working experience of not less than 2 years; that is directly associated with the duties and responsibilities specified.

• Professional communication skills, both oral and written, combined with confident interpersonal skills & presence.

• Arabic and English language proficiency

KNOWLEDGE & SKILLS:

• Superior ability to communicate effectively in English, both verbally and in writing.

• Excellent computer skills and MS office skills.

• Excellent presentation and public speaking skills.

• Highly developed interpersonal skills combined with an understanding of diversity, and cross-cultural communication, conflict management and mediation skills.

• Good organization, program research and design skills are needed to achieve program and strategic planning goals.

• Demonstrated commitment to a student-centered service model.

• Demonstrated ability to train, supervise and support staff.

• Effective creative problem-solving and analytical skills with proven ability to effectively manage crises.

• Ability to interpret and apply University, government, and departmental policies, procedures, and guidelines.

• Ability to use tact and discretion to deal with or settle complex requests or complaints.

• Ability to establish and maintain effective and harmonious relationships at all levels, both within and outside the organization including students, faculty, and administrators.

• Ability to exercise a high degree of confidentiality.

• Ability to communicate in another language is an advantage

• Reliability and willingness to work occasional evenings and weekends.

• Flexibility to work outside; strict working hours

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.

• Will be required to work some non-traditional hours, including evenings and weekends

• No or very limited physical effort is required.

• No or very limited exposure to physical risk.