PRINCIPAL DUTIES AND RESPONSBILITIES

• Responsible for all executive activities; preparation & coordination, schedule, travel, record keeping, agendas, CEO report package, minutes, correspondence and presentations.

• Performs business analysis of various key performance indicators of the company and publishes data to all concerned parties.

• Plan meetings and coordinates visitor activities for the CEO & Leadership Executive office.

• Research and assist with the preparation of proposals, policies and procedures.

• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

• Prepares expense reports, memos, letters, budget proposals and other documents, using Word Excel, Power Point and/or software.

• Reviews company operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

• Interfaces on behalf of the CEO with all internal and external counterparts, customers and suppliers;

• Schedules appointments, phone coverage, travel assistance, filing, etc.;

• Prepares documents and presentations for monthly and quarterly reports (Business Area Reviews, monthly reports, etc.);

• Attends staff meetings, issue meeting minutes, and manages action item follow up.

• Makes travel arrangements for the company executives.

• Interprets administrative and operating policies and procedures, finds out background information for documents before review with CEO and gaining approval;

• Provides other admin support to CEO & Leadership Executives. as needed, including speech and document translation.

• Maintains confidential records and files.

• Manage some company marketing and communication acativites including internal/external communication and social media accounts.

Skills

• Honest and trustworthy.

• Willing to work long hours.

• Respectful & Presentable.

• Possess cultural awareness and sensitivity.

• Flexible and works according to the needs of the organization.

• Demonstrate sound work ethics.

EDUCATION AND EXPERIENCE

• University degree in business, English language or related discipline, with minimum 5-7 years experiences in an Executive Assistant or related job

• Good spoken, written English and Arabic.

• Ability to articulate well coupled with strong influencing skills.

• Good communication, interpersonal and decision making skills.

• Effective written, verbal & listening skills.

• Ability to work independently and with minimal supervision

• Good planning, monitoring & reporting skills 

• Outstanding report writing and presentation preparation skills

• Attention to details and high level of accuracy.

• Good analytical and problem solving skills.

• A good team player & have excellent team building skills.

• Knowledge of project management processes, techniques or methodology is a plus.

• Comfortable in an unstructured and fast-paced environment.

• Self-starting, pro-active at gathering information & understanding an issue

Job Details

Posted Date:2024-04-04

Job Location:Saudi Arabia - Dhahran Al Janoub

Job Role:Administration

Company Industry:Oil & Gas